Last updated 04/24/17
|1.||The Jessie Richardson Theatre Awards are organized on an annual basis by the Jessie Richardson Theatre Awards Society (JRTAS).|
|2.||The Jessie Review Committee (JRC): Terms of Reference|
• The JRC is a sub-committee of the JRTAS Board
• JRC is to be composed of a minimum of five (5) people, to be appointed by the Board
• JRC members should represent diverse artistic interests
• Continuity of membership is encouraged
• JRC reports to the JRTAS Board, to whom they recommend policy and procedures regarding Jessie Nominations and voting
• JRC informs the Juries, via the Jury Chairs, of relevant changes to policy or procedure
|c)||Functions and Responsibilities:
• Monitor and advise the Jessie Juries
• Assist Jury Chairs in replacing withdrawn or dismissed jury members
• Poll all Juries in early December (a mid-season check-in)
• Review Jessie guidelines
• Determine nomination and voting procedures
• Collect and tabulate nominations for all categories and determine winners
• Determine eligibility, in cooperation with Jury Chairs and the JRTAS Board
• Collaborate with the Jessies producer and MNP to produce list of nominees
• Produce list of winners
NOMINATING AND BALLOTING
|a)||There are four (4) Juries:
• THEATRE FOR YOUNG AUDIENCES (TYA)
• SCRIPT READING JURY
• see Section IV, item 2 for details on Company Categories
|b)||The Juries are:
• Chosen by a committee appointed by the JRTAS Board
• Composed of individuals from the professional theatre community and its supporters
(e.g., individuals from the community at large who serve on boards of directors for member companies)
• Composed with careful attention to potential conflicts of interest
• Informed by the Jessies’ diversity mandate, composed with careful attention to balancing gender, age, discipline and cultural background
• Monitored and advised by the JRC
• Appointed for approximately one year, as determined by the JRTAS Board, and until the final selection of nominees is made
• Large and Small Juries are comprised of a minimum of 10 people, including the Chair
• TYA Jury is comprised of a minimum of 8 people, including the Chair.
•Script Reading Jury is comprised of 3 to 5 qualified persons to be reconstituted yearly
• In the case of Small, Large and TYA, expected to see all of the productions that are registered in their category. Any juror who attends less than 85% of the productions registered in their category will not have an eligible voting ballot. The Script Reading Jury is encouraged, but not required, to see the productions of eligible scripts.
|c)||Selection of Jury Chairs:
To assist with continuity of administration, policy and procedure, Jury Chairs for each category are to be chosen from among the previous season’s Jury members, if possible.
|d)||Conflict of Interest:
To protect the Juries and the Jessie Awards against conflict of interest and to allow for free discussion, Jury members are required at meetings (including the final meeting) to leave the room during discussion of any production with which they have been directly involved; this does not exclude said jury members from voting for elements of the production with which they have been directly involved.
|e)||All 3 categories (Large Theatre, Small Theatre, TYA) are nominated and juried by their respective Juries. The Script Reading Jury will consider submissions from all three categories for the Outstanding Original Script nominations, and the selection of the Sydney Risk Prize.|
|f)||All 4 Juries will make their nominations and select winners by secret ballot.|
|2.||Duties of Jury Chairs|
|a)||Forward show information regarding upcoming productions to jury members.|
|b)||Monitor and report on jury attendance; submitting to the JRTAS Board quarterly reports of Jury attendance at eligible shows.|
|c)||Determine and clarify eligibility of nominees for Jury members, with reference to information received from the producing companies and in consultation with the JRC, where necessary.|
|d)||Enforce proper conflict of interest procedures at all meetings, and oversee and clarify any issues related to conflict of interest, in consultation with the JRC where necessary. Jury Chairs are to remain impartial during all discussion meetings.|
|e)||Act as a liaison between the JRC and the Jury.|
|f)||Provide lists of eligible productions as approved by JRC to Jury members and retain registration forms and playbills for all shows.|
|g)||If necessary, recommend to the JRC removal of Jury members for lack of attendance or misconduct, and replace withdrawing or removed Jury members, in consultation with the JRC.|
|h)||Hold final meetings of Juries within three days of the end of the season as determined by the JRTAS Board to complete secret ballots, cooperating with the Jessies producer and the JRC.|
|i)||Oversee selection of:
• nominations and winners for General Category Awards and Significant Artistic Achievements
• nominees and winner of the Sam Payne Award (3 Jury Chairs)
|j)||Where possible, assist in identifying a potential Chair for next season’s Jury.|
|k)||Be available to consult with the JRC in final determination of nominees.|
|Expected to see every eligible production; the Chair’s ballot is only counted when required to break a tie.
At the beginning of each jury meeting, the chair invites each juror to share with the group each element, individual or production that they felt was outstanding. All of elements mentioned by each juror is written on a list which will be retained by the chair and displayed at the voting meeting as a reminder of what was deemed outstanding throughout the season.
|a)||All Juries cast secret ballots provided to them by their Chairs at their end-of-season meetings.|
|b)||Juries will vote using a 5-point weighted scale in each category. Each juror may vote for up to five choices for each award category; each juror’s first choice receives 5 points, second choice 4 points, third choice 3 points, fourth choice 2 points and fifth choice 1 point.|
|c)||Significant Artistic Achievements in Large and Small Theatre: Large and Small Theatre Juries will vote for Significant Artistic Achievements using a 5-point weighted scale as outlined in point b) above.|
|d)||Significant Artistic Achievements in TYA: the TYA Jury will vote for Significant Artistic Achievements using a 5-point weighted scale as outlined in point b) above.|
|4.||Tabulating the Jurors’ Ballots for Nominations: All Categories|
|a)||Tabulation: Jurors’ nomination ballots will be tabulated by MNP in cooperation with the JRC, and will remain completely secret. The resulting Jessie Nominations will also remain secret until the full list of Nominees is revealed at the Jessies Nominations Party.|
|b)||Materials: In addition to the juries’ completed ballots, MNP shall be provided with a complete set of show playbills, and a copy of the Chairs’ attendance record for each category.|
|c)||Determination of Nominations for Small, Large and TYA Productions and OUTSTANDING ORIGINAL SCRIPT: Nominations in each category are the achievements which receive the highest average scores, after the total number of points from all jurors’ ballots (see Section II, items 3a and 3b) has been calculated, then divided by the number of jurors who attended the production.|
|d)||Maximum and Minimum Nominations in Large and Small Theatre: There are to be a maximum of five (5) nominations in each category, and a maximum of ten (10) nominations in Significant Artistic Achievements (Section V, item 10), except in the case of an unbreakable tie. A minimum of three (3) nominations is required in order for a category to stand. At the discretion of the JRC, and with consideration of the number of points received by each nomination, achievements nominated in a dropped category may instead be nominated among the Significant Artistic Achievements, in which case the 5 nominations with the greatest number of points will stand. Or Large and Small nominations may be joined into one category. In a case where the award for either Outstanding Production of a Musical or Outstanding Production of a Play does not stand, those nominees will be combined and re-tabulated into an Outstanding Production award.|
|e)||Maximum and Minimum Nominations for TYA: Should a nomination appear in a TYA macro-category but the category not be filled, the achievement will be nominated in the TYA Significant Artistic Achievements category, in which case the 5 nominations with the greatest number of points will stand.|
|f)||Breaking of Ties: In all categories, ties are to be broken as follows:
•The achievement receiving the most first-place votes (five-point scores) receives the nomination.
• If two achievements receive an identical number of 5-point scores, the tie is broken by determining which achievement received the most 4-point scores, and so on.
• If everything is identical, the Chair’s ballot will be counted.
• If the tie is not broken by the Chair’s ballot, the tie is declared unbreakable and both achievements remain on the ballot for a total of 6 nominations in the category.
|g)||Seconding: To appear on the final ballot, a nomination must receive a vote from at least 25% of the jury, or a minimum of two jurors, whichever is highest.|
|h)||Split Category: If a performer receives points in both the Lead and Supporting categories for the same performance, the performer will be eligible in the category in which the most points were received. All points received will be transferred to that category to prevent incorrect omission of the nomination by vote split. If there is a tie here, it is broken as above (Section II, item 4f).|
|5.||Tabulating the Jurors’ Ballots for Winners:|
|All tabulation shall follow the guidelines established above. The winner in any of the general categories shall be the nominee with the highest score. For TYA achievements, the winners will be the nominees with the highest scores on a ratio basis, depending on the number of nominees in each macro-category (see Section IV, item 5a). For Significant Artistic Achievements in Large and Small Theatre categories, the winners will also be the nominees with the highest scores on a ratio basis, depending on the number of nominees (see section IV, item 6d).
Breaking of ties is addressed as above (Section II, item 4f). All winners shall remain secret until they are announced at the Awards Ceremony.
ANNOUNCEMENT OF NOMINATIONS
|1.||A list of nominees will be produced for each of the three categories (Large, Small, and TYA) and for Outstanding Original Script. The list of nominees will be distributed to the media at the Board’s discretion.|
|1.||General Eligibility Rules|
|a)||Dates: Eligible theatre productions must open within the dates of the award year, as determined by the JRTAS Board.|
|b)||Professional Theatre Productions: In order to be eligible,
1) COMPANIES: at least 51% of the applicable roles (see below) must be receiving a weekly wage of at least $375 for each week they are working on the production.
2) COLLECTIVES: all artists must be receiving a share of net box office profits in a production where at least 51% of the applicable roles (see below) are filled by full members of CAEA/ACTRA/UdA.
In productions meeting this criteria, all artists are eligible. Productions working under a different model or form of contract may contact the JRC to request consideration.
Registration fees and guidelines have changed as of May 1, 2016. Shows produced by companies with budgets of up to $300,000 will pay $50 +GST for each show they register in the season. Shows produced by companies with budgets of over $300,000 will pay $100 +GST for each show they register in the season. Productions must be registered at least 30 days prior to the first public performance. To register a production, go here (http://jessies.ca/membership/registration/)
|d)||Determination of Eligibility: Eligibility will be determined by representatives of the JRTAS Board, in consultation with the JRC where necessary (see section I, item 2c).|
|e)||Non-Professional Productions: No elements of non-professional productions (see item 1b) are eligible.|
|f)||Semi-Professional Theatre Productions: In theatre productions which fulfill the JRTAS criteria for eligibility and which utilize non-paid artists (e.g. students or community performers), only the professional elements shall be eligible.|
|g)||Theatre Productions Involving Educational Institutions: An educational institution faculty member working on a theatre production, which has been determined to be eligible for nominations, shall be eligible for nomination.|
|h)||Touring Theatre Productions: No touring theatre productions originating outside of metro Vancouver are eligible. However, co-productions or joint-productions involving a JRTAS Company Member which originate outside metro Vancouver are eligible.|
|i)||Minimum Number of Performances: Eligible theatre productions must receive at least six (6) public performances in the Lower Mainland (see Section IV item 5, TYA Awards, for possible exceptions).|
|j)||Remounts: A remount is defined as a production which, once closed, is remounted using the stage manager’s prompt book and one or both of the following: the original set and costume designs and/or 50% of the actors in speaking roles are returning to the production in their original role.In the case of a remount, only elements significantly different from the original production will be eligible for nomination (e.g. replacement performers, new design, etc.). A remount within the same award year is not eligible for consideration. Any remount previously considered for Outstanding Production in one company category cannot be considered in for Outstanding Production in any other company category.|
|k)||Replacement Performers: Only the cast credited in the opening performance playbill is eligible for consideration. Replacement performers are not eligible. Performers that are double-cast in a role are both considered part of the opening night cast. Theatre companies with shows that feature double-cast actors are required to provide enough tickets to jurors to allow them to see both performers in the double-cast role.|
|l)||Individuals may receive more than one nomination per season; however, no individual may receive more than one nomination for the same specific accomplishment.|
|A production must be seen by a minimum of 3 jurors in order to be deemed eligible.|
In the case where both (or all) co-producers are based in the GRVD, all companies must become Company Members in order for the production to be eligible.Where one (or more) of the co-producers is located outside of metro Vancouver, that co-producer will not be eligible to become a JRTAS Company Member (see Appendix A, Section 1 – Company Membership); any nominations for the registered production would acknowledge the assistance of the co-producing company but the nomination itself would be for the Company Member(s) only.
|a)||Category Determination: Production Category is determined by theannual budget (as provided in your company membership form) of the producing company.
For Co-Productions, the JRTAS will use the average annual budget of all producing companies to determine Production Category.
|b)||Appeals: Production companies can appeal the Category assignation in written form. The JRC will make a final decision based on the arguments stated and the production budget.|
|The following is a list of nomination categories to be considered by both Large and Small Theatre Juries. Note that all categories are for a Play or Musical, except Outstanding Production.|
|a)||Outstanding Performance by an actor.
All individual male performers from the opening night cast who are named by the producer are eligible, provided that the production meets all other eligibility criteria. There is a maximum of 10 nominees for this award
|b)||Outstanding Performance by an actress.
All individual female performers from the opening night cast who are named by the producer are eligible, provided that the production meets all other eligibility criteria. There is a maximum of 10 nominees for this award.
|c)||Outstanding Performance by an ensemble.
The producer may choose to register all or some of the performers (minimum of 2 on-stage performers) in a production which meets all other eligibility criteria. A performer may NOT be registered both as an individual performer and as a member of an Ensemble. Each performer may only be listed ONCE, either as an Individual OR as part of an Ensemble, but not both.
|d)||Outstanding Lighting Design|
|e)||Outstanding Set Design|
|f)||Outstanding Costume Design|
|g)||Outstanding Sound Design or Original Composition|
|i)||Outstanding Production – Play|
|j)||Outstanding Production – Musical|
|4.||Outstanding Original Script|
|• Eligible scripts for this award are drawn from all three size categories: Small, Large and Theatre for Young Audiences|
|• To be eligible, companies must email a PDF of the script to email@example.com with “Original Script Submission to JRTAS” in the subject line within 30 days of the closing date of your production. For productions that are scheduled to close after April 1st, the PDF of the script must be received by the JRTAS no later than April 15th in order to be eligible for consideration. Late submissions will be ineligible.|
|• The Winner of this Award will be determined by the Script Reading Jury who will read all eligible new original plays of the season.|
|• The production must be a world premiere, produced in Vancouver|
|• Adaptations from other media are eligible|
|• In the case of a musical, the book writer, librettist and/or lyricist can be nominated, however a composer can not be nominated. Composers are eligible under the award for Outstanding Original Sound Design or Original Composition.|
|a)||TYA Macro-Categories: In addition to Outstanding Production for Young Audiences, there are four large general categories for nominations in the TYA category. One Jessie will be awarded in each macro-category:|
• Significant Artistic Achievement
|b)||There are to be a minimum of three (3) and a maximum of five (5) nominations per macro-category with the exception of TYA Significant Artistic Achievement. Should a nomination appear in one of the other 3 categories but the category not be filled, the nomination will be moved into the Significant Artistic Achievement category.|
|6.||Significant Artistic Achievements|
|a)||A maximum of one Significant Artistic Achievement Award will be given out in each Company Category (Small, Large and TYA)|
|b)||At the discretion of the Juries for Large and Small, nominations could include but are not limited to the following: Musical Direction, Choreography , Fight Choreography, Video/Slides, Scenic Painting, Masks, etc.|
|c)||Winning individuals will receive a Jessie Award. Members of winning teams or ensembles will each receive individual recognition, while the Jessie Award will be given to the producing company.|
|d)||Large and Small Juries may each nominate a maximum of five (5) Significant Artistic Achievements, for a total of ten (10) nominations. If there is less than three (3) nominations, the category will not stand.|
|a)||An individual may be nominated either for their specific performance or for being a member of an ensemble.|
|b)||A designer may be nominated either for their specific design achievement or for being a member of a design team.|
|c)||“Body of Work” recognizes a season’s achievement based on the Award Year as determined by the JRTAS, and is inclusive. The Jury must agree that all eligible work in that season is worthy of a nomination and the nomination must list all eligible productions, including ensemble performances if applicable.|
|d)||An artist may be nominated twice in the same category for different accomplishments.|
|The total number of Jessie Awards to be given in the combined General Awards and Significant Artistic Achievements shall not exceed 27.|
|9.||Theatre for Young Audiences (TYA) Awards|
|a)||The Jury will compile a list of nominations for each of the macro-categories based on outstanding achievement in all areas of production excellence, and up to five (5) nominations for an outstanding production that is not a remount. Both touring and main-stage shows are eligible.|
|b)||Under special circumstances the six-performance rule may be waived (e.g. national tours). The producing company must petition the JRC with a special request which fulfills the following criteria:
|c)||All productions eligible solely under these TYA guidelines will also be considered for all other Special Awards (see Section IV, item 10).|
|d)||All other guidelines for Jessie eligibility shall apply.|
|The total number of special awards shall not exceed 10|
|a)||Sydney Risk Prize for Outstanding Original Script by an Emerging Playwright:
• Scripts of Jessie-eligible productions that meet the criteria of the SRP are automatically considered for this prize. Scripts of productions that are not Jessie-eligible, but meet all other criteria of the SRP may be submitted firstname.lastname@example.org for consideration.
• Winner receives a cash prize.
• The intention of this award is to recognize a script written by an emerging playwright that stands out because of its excellence and originality. An emerging writer is defined as having had not more than 2scripts professionally produced prior to the script currently under consideration; for the purposes of the Sydney Risk Prize only, productions working under CAEA’s Artists’ Collective Policy are not considered to be professional productions.
• A playwright can receive the prize only once in his or her career.
• The production must be a world professional premiere, produced in Vancouver.
• The playwright must be a resident of British Columbia.
• Adaptations from other media are eligible. In the case of a musical, book writers, librettists and/or lyricists are eligible for this award,however composers are ineligible.
• Books can be nominated from a musical; however, a composer cannot be nominated.
• Collective writing is not eligible, but collaborative partnerships of not more than two writers can be nominated.
• The Script Reading Jury will determine the winner.
• The Script Reading Jury will be required to read all nominated scripts.
|b)||Sam Payne Award for Most Promising Newcomer:
Winner receives Jessie statue.
• A “newcomer” is defined as an emerging artist who is within three (3) years of their professional debut in the field for which they are being considered. Jessie Nominations garnered by candidates in the field for which they are considered emerging in previous seasons disqualifies the individual for this Award.
• A list of candidates shall be recommended by voting members of 3 Juries. The 3 Jury Chairs (Small Theatre, Large Theatre and TYA) jointly select one winner.
• This award is announced at the Jessies.
• Eligible disciplines include, but are not limited to, performance, playwrighting, stage management and design. Emerging directors should be considered under the Ray Michal Award (see item f below).
|c)||GVPTA Career Achievement Award:
The winner of this award is chosen by the GVPTA membership. Receives Jessie Award.
|d)||Patron of the Arts Award:
The winner of this award is selected by the GVPTA membership. At their discretion this award need not be given each year. The award is intended to recognize an outstanding contribution that is innovative and/or of benefit to the community at large. The recipient need not be a working professional, rather a significant supporter of the theatre community. Receives Jessie Award.
|e)||Mary Phillips Award for Behind-the-Scenes Achievement:
Awarded to an unsung hero in the Professional Theatre Community who goes beyond the call of duty but whose extra efforts are rarely acknowledged. The award was established by Mary’s husband, David after her death in 1988. It goes to those who work or volunteer in the following areas: Theatre Administration, Publicity and Marketing, Fundraising, General Management, Front of House (including ushering), Box Office, Accounting, Theatre Board Memebership and all other areas of “Behind the Scenes” work not included in the Colin Campbell award. The recipient is nominated from the community and is chosen by a private committee. Nominations forms are available on-line and must be received by April 30th. Nominate your unsung hero here.
|f)||Ray Michal Prize for Outstanding Work and/or Body of Work by an Emerging Director:
Receives a cash prize.A private committee chooses the recipient; however recommendations are requested from the Juries and the theatre community. The bursary is awarded annually to an emerging director who has combined commitment, vision, integrity and added a dash of daring to their artistic endeavours. An emerging director is defined as a director who is within the first (5) five years of their professional debut as a director.
|g)||John Moffat and Larry Lillo Prize:
This award is juried by a private committee and awarded to a mature west coast artist for a project or course. Receives a cash prize. Submission guidelines here.
|h)||Colin Campbell Award for Excellence in Technical Theatre:
This award is given to an individual at any stage of their career who has displayed excellence and commitment to the field of professional technical theatre in the Lower Mainland through their body of work. People eligible for this award work in professional theatre as: Production Manager, Stage Manager or Assistant Stage Manager, Props Builder, Props Buyer, Set Builder, Scenic Carpenter, Scenic Painter Stage Crew, Wig Maker, Cutter, Sewer, Technicians, Technical Director, Wardrobe Staff, Dressers, Milliners, and other similar positions not listed above.Submission Guidelines: Individuals may be nominated by someone else or may nominate themselves. Submissions will be collected by the Colin Campbell Award Committee. Submission guidelines here.
|The Innovation Award:
This award is administered by the Georgia Straight and a committee of local theatre critics. Receives Innovation Statue. Vancouver Now Representation and Inclusion Award:
Awarded to an individual, company, production or initiative who/that has made an outstanding contribution to the professional theatre community in representing Greater Vancouver as it is NOW. The work of a nominee should be as inclusive as possible, prioritizing the intersections of race, gender, ability, sexual orientation, gender identity, and age, and acknowledging current demographics in which women and persons of colour represent more than 50% of the population, respectively.
APPENDIX A: JRTAS MEMBERSHIP CRITERIA
Membership in the Jessie Richardson Theatre Awards Society will now automatically occur for a company for the season they register a production. Memberships will be valid until the next AGM (generally held in October of every year). One representative of the company will be able to vote at the meeting.
|a)||A “Theatre organization” is defined as an organization whose stated primary purpose in its mission statement and/or constitution is to produce live theatre.|
|b)||Theatre organizations producing an eligible theatre production within the award year (May 1 – April 30) are eligible for JRTAS Company Membership for that year. In order to be eligible, productions must have at least six performances before the end of the season. Productions that have at least six performances, but whose performance run straddles the season cutoff (and do not have at least six performances in either season) will be eligible in whichever season they have more performances. General eligibility requirements for individual shows are defined in Section IV item 1|
|c)||Duly-approved collectives producing an eligible theatre production within the award year are eligible for JRTAS Company Membership within that time.|
|d)||Annual membership fees for Company Members are tiered relative to the company’s production budget.|
|e)||Company Membership in the JRTAS entitles the theatre organization or collective to:
|f)||A Theatre organization must be based within metro Vancouver in order to be eligible for Company Membership|
|a)||Individual Membership is open to all private individuals in metro Vancouver. No specific criteria are imposed upon Individual Membership.|
|b)||Individual Members must pay an annual $5 membership fee.|
|c)||Individual Members are entitled to:
APPENDIX B: MEMO TO TYA JURIES
|Below are lists of the types of achievements that might be considered for nomination in each of the TYA Macro Categories. Please note that these are only suggestions, offered for whatever guidance they may provide.|
|Category 1: Performance might include:|
|• acting (individuals)
• acting (ensembles, though no one can be nominated for the same performance as both an individual and as part of an ensemble)
• music (singing)
• music (playing an instrument)
• clownwork, etc
|Category 2: Design might include:|
|• set design
• costume design
• lighting design
• slide design
• video design
• sound design (to be differentiated from composition, if possible)
• design teams (though one can’t be nominated for the same design as both an individual and as part of a design team
|Category 3: Creation might include:|
• musical direction
• choreography (dance)
• choreography (physical movement)
• choreography (fight / combat)
• translation / adaptation
• NOTE: this category does not include playwriting. Outstanding Original plays should be considered under the Sydney Risk Award.
|Category 4: Significant Artistic Achievements|
|Includes artistic elements not covered in the other categories; some examples: technical crafts (e.g. scenic painting, costume construction, mask construction, sound operation) artist – community contributions (e.g. past nominations of this type have included TheatreSports’ introduction of their techniques to high school students; Theatre Terrific having a unique mandate; Patrick McDonald’s overall artistic vision and contribution to TYA)|
APPENDIX C: Definition of “Artist” for the purposes of eligibility:
• Set designer
• Lighting designer
• Video designer
• Slide designer
• Props designer
• Musical Director
• Fight Choreographer
• Stage Manager
• Assistant Stage Manager
• Assistant Director
• Sound designer
• Costume Designer
|*While administrators are sometimes nominated for special awards (e.g. Mary Philips Award), administrative staff are not to be included among a production’s professional artists for the purposes of determining eligibility.|